How to change an old registration number (Co-operatives Act 91 of 1981) to a new registration number (Co-operatives Act 14 of 2005)

Co-operatives registered under the Co-operatives Act, 1981, have registration number with the following format “K6/3/…/……. “. However, since the implementation of the new Co-operatives Act, 2005, all registrations have been done on a new computer system and all co-operatives are allocated a new registration number, which has a similar format to the registration numbers used by companies and close corporations.

Co-operatives that have the old registration number, can obtain a new registration number, by submitting a number of forms. This is required to obtain the most recent information of the co-operative.

Once the forms are captured on the computer system, the details of the co-operative will appear on the CIPC website. It will therefore be available to anyone, e.g. banks that need to confirm the registration of the co-operative.

Documents that the Co-operative will receive after submitting the required forms

Once the co-operative’s details have been captured on the computer, the co-operative will be issued with:

• A new certificate which contains the new registration number; and
• A Co-operative Certificate of Confirmation.

Forms to be submitted

• List of original Founding Members & their details (full names & surnames, addresses, identity numbers)
• Form CR2 - List of Directors [Remember the number of directors must be within with the minimum and maximum number of directors provided for in the constitution of the Co-operative)
• Form CR3 - Contact details of Co-operative
• Form CR7 - Part D Number of members

Note in line with CIPC policy, certified copies of identity documents must be submitted for names of all persons listed on the relevant forms

Lodgment of documents

The completed forms must be posted to Private Bag X237, Pretoria, 0001, or be couriered to CIPC at its physical address, Block F, the dti Campus, Meintjies Street, Sunnyside, Pretoria.

Important: Include a covering letter to request the change to a new registration number.

Replacement of Constitution in terms of Section 97(2) of the Co-operatives Act, 2005

Furthermore, you are kindly requested to submit a new constitution to comply with the Co-operatives act, 2005 as soon as possible. Attached hereto is form CR6 for application to register an amendment / replacement of constitution, as well as a model constitution. (No fee is payable for amendments / replacements in terms of section 97(2) of the Co-ops Act, 2005)