In terms of which Act are co-operatives registered?

Co-operatives are registered in terms of Co-operatives Amendment Act (Act no. 6 of 2013)

With regard to registration, what changes should we expected due to the new implementation of the new Co-operatives Amendment Act?

The change in Act has resulted in the:

  • Fee for registration of a co-operative which also include a name reservation being reduced from R215 to R175.
  • The minimum number of members required to register:
    • A PRIMARY co-operative is 5 natural persons, or 2 juristic persons or a combination of any 5 persons.
    • A  SECONDARY 2 operational PRIMARY co-operatives.
    • TERTIARY co-operative 2 operational  SECONDARY co-operatives.
    • The NATIONAL APEX Co-operative: 3 operational sectoral tertiary co-operatives operating on a national level and 5 operational multi-sectoral tertiary co-operatives operating on a provincial, district or local level. Secondary co-operatives may join where there are no tertiary co-operatives.  “Operational” means a co-operative that has held its annual general meeting and has submitted its annual report, audited report or independently reviewed report as applicable, to the registrar in its last financial year.
What is a co-operative?

It is a business where a group of people with common needs get together voluntarily and establish a co-operative in order to address the needs that an individual cannot address alone.

For example the co-operative could buy in bulk the inputs the members need to produce a certain product (e.g. flour to bake bread and cakes).  The members then produce the product and the co-operative market and sell it on their behalf (e.g. the bread and cakes are sold to the public by the co-operative).

How does one register a co-operative?

To register a primary co-operative online follow the steps in terms of the Step By Step Guide which is available on the CIPC website.

Refers to notice 14 of 2021

For secondary, tertiary, and conversion of co-operative please download CO-OP 1 form. 

 

Where can I obtain the application documents?

On the website (www.cipc.co.za), go to "Register your business" and select the "Register a co-operative" icon.

Which forms do we need to capture?

Registration for secondary, tertiary, and for conversion of Co-operative complete form CO-OP1 and relevant model constitution.

What are important things to remember with regard to the forms?

Remember to submit CO-OP1 and a single copy of constitution

Please note that constitutions will not be retyped and reprinted during the registration process.  Therefore it is very important that the parts that are completed by hand are written neatly and legible.  The constitution will be registered as submitted.

Can we reserve the name for the co-operative before registration and what must be kept in mind when choosing a name for our co-operative?

Yes, it is compulsory to Reserve a Name and obtain approval for the name before registering a co-operative. A fee of R50-00 is payable for this service.

 

To Reserve a Name complete a CoR9.1 form on the CIPC website, but indicate under Comments on the form “Co-operative”.  This is an interim arrangement as the CIPC website is not yet ready to do the applicable Co-operatives Reservation of Name form. 

 

Things to know before submitting a Reservation of Name application

  • The name must always indicate what the main business objective of the Co-operative is.  For example a co-operative that does Catering, the name must have a word like Catering as part of the name. 
  • If the co-operative does multiple objectives the main objective must still appear as part of the name but words like “Multi-Purpose” or “ Other Projects” could also form part of it.

The words “Co-operative Limited” must always appear at the end of the name

How much does it cost to register a co-operative and how do we pay?

The CO-OP1 registration fee is R125-00  and name reservation is R50.  The total cost is therefore R175-00 and its card payment method only for new e-services.



What is the registration turnaround time?

Turnaround time is 3 working days from the date of tracking.

Does CIPC Co-operatives issue share certificates?

No.  Every co-operative must create its own share certificate.

How to register a Primary o-operative?

Visit www.cipc.co.za

Go to Online Transacting, then select New eservices, login using your email address as a username and your password. Under SERVICES, start by reserving the name and then move to Co-operative registration.

NB: Names reserved on old eservices cannot be use in this portal.

http://www.cipc.co.za/za/wp-content/uploads/2021/02/STEP-BY-STEP-K2-CO-OPS-2021.pdf

 

 

How to use my customer code to pay for New eservices co-operative registration?
What are the registration requirements for a Secondary Co-operatives?

 A minimum of two operational primaries; Full completed Form Co-op1 and Secondary Constitution; CoR 9.4 Name reservation confirmation; certified identity copies of all appointed directors. This form is available on www.cipc.co.za under ‘ACCESS.” Can be scan and emailed to Cooperativesonline@cipc.co.za

What are the registration requirements for a Tertiary Co-operatives?

A minimum of two operational secondary Co-operatives; Full completed Form Co-op1 and Secondary Constitution; CoR 9.4 Name reservation confirmation; certified identity copies of all appointed directors. This form is available on www.cipc.co.za under ‘ACCESS.” Can be scan and emailed to Cooperativesonline@cipc.co.za

How to retrieve tax number?

Tax number is allocated during registration in your co-operative confirmation/certificate.

Consult SARS for tax number when you have lost your registration documents since it is the competence of SARS.

 

What documents to upload on New eservices?

Upload only signed pages of Co-op1 and signed pages by members and directors of Constitution generated by the system during registration.

 

Where to upload Co-op1 and constitution?

Login to your new eservices profile and select the co-operative application you will then see “upload documents” top right.

How to request for registration documents or certificates of my Co-operative?

Submit fully completed Co-op14 form together with the certified ID copy of the customer code owner to Cooperativesonline@cipc.co.za

A fee of R 22.50 per co-operative plus R 1.50 per page photocopied

How to update co-operative notice of addresses and contact particulars?

Complete form CO-OP 3 in full and email completed form to: Co-op3an4@cipc.co.za 

No fee payable

This form is available on www.cipc.co.za under ‘ACCESS.”

How to file notice of appointment/resignation of co-operative auditor or independent reviewer?

Complete form CO-OP 4 in full and attach a signed consent letter with letterhead from auditor/independent reviewer.

Email completed form with consent letter to: Co-op3an4@cipc.co.za

No fee payable

This form is available on www.cipc.co.za under ‘ACCESS.”

How to amend co-operative directors?

Complete form CO-OP 2 in full and attach signed minutes of directors’ meeting showing resolutions, signed resignation letters, signed appointment letters of new directors, certified ID copies of all directors.

Compliance with Notice No. 61 0f 2019 in case of removal of director(s)

Completed form and supporting documents must be emailed to: Co-op2@cipc.co.za

No fee is payable

This form is available on www.cipc.co.za under ‘ACCESS.”

How to amend clause of co-operative constitution?

Complete special resolution form CO-OP 6.1 only in full clearly indicating clause (s) to be amended and how                the clause (s) should be amended.

Completed form and supporting documents must be emailed to: Co-op6@cipc.co.za

A fee of R 17.50 per section is payable                 

This form is available on www.cipc.co.za under ‘ACCESS.”

How to change co-operative name?

Electronic name reservation application (Form CoR 9.1) must first done on e-Services for R 50.00

Complete special resolution form CO-OP 6.1 only in full clearly indicating two clauses to be amended.

Completed form CO-OP 6.1 and CoR 9.4 must be emailed to: Co-op6@cipc.co.za

A fee of R 35.00 is payable                 

This form is available on www.cipc.co.za under ‘ACCESS.”

How to replace co-operative constitution?

Complete special resolution form CO-OP 6.1 only in full clearly stating that the co-operative passed special resolution to replace constitution.

Completed form and signed model constitution must be emailed to: Co-op6@cipc.co.za

A fee of R 125.00 is payable    

The form and model constitution are available on www.cipc.co.za under ‘ACCESS.”

How to voluntarily deregister a co-operative?

Complete special resolution form CO-OP 10 in full accompanied by a declaration and signed minutes of meeting of members (75%)

Copy of notice convening the meeting and setting out the proposed resolution and the reasons thereof is attached

A statement of assets and liabilities of the co-operative and where these are more than R10 000 then we may have to follow liquidation process.

Completed form and supporting documents must be emailed to: cooperativesonline@cipc.co.za

This form is available on www.cipc.co.za under ‘ACCESS

How does one register a Financial Services Cooperative, in terms of the Amended Co-operative Act no 6 of 2013

In order to register a Financial Services Co-operative (FSC), first step would to get a letter of approval from Prudential office to register a for Financial Services Co-operatives (FSC), see below their contact information,

P O Box 427 Pretoria 0001 South Africa

370 Helen Joseph Street (formerly Church Street) Pretoria 0002

Tel. +27 12 399 7979   Fax +27 12 313 3758

E-mail:Rixongile.Baloyi@resbank.co.za www.resbank.co.za/prudentialauthority

How to add new founder members in a co-operative?

Our Office keeps records of directors and founder members only. If a member joins the Co-operative after registration date, he/she is not a founder member.  Membership registers and records must be kept in the registered Office of the Co-operative in terms of section 21 of Co-operatives Act 2005, as amended.

There is no need to send CIPC lists of members.