Changes to the Location of Company Records
The office of a company is very important, as it is the address at which any legal documents will be served on the company. Companies are required by law to ensure that this information is up to date, and maybe liable for a fine or prosecution if it is found that the information is not up to date. The Companies Act requires all companies to keep records of their minutes, resolutions and decisions, as well as the financial statements and share register at a location that has been declared. A notice of the location of the company records must be filed with the CIPC only if the company records are not kept at its registered office or address.
To apply for a change to the location of company records, follow these steps:
Register as a Customer
To view information on how to register as a customer, click here. If you are already registered as a customer, and know your customer code and password, proceed to step 2.
Lodge a notice of location of company records manually
Print and complete the following forms:
- Form CoR22 for a notice of change in location of company records.
Scan and e-mail the completed and signed documents together with supporting information to firstname.lastname@example.org
The following supporting documents must be included in your e-mail:
- Resolution or minutes of the meeting in terms of which the change has been mandated
- Certified identity copy of applicant
- Power of attorney (if applicable)
Click here for the CIPC service delivery standards