Additional information required for registration of external companies via online platforms

by | Oct 7, 2025 | Gazettes, Notices

The revised Practice Note 6 of 2022, and the section relating to Registration of External Companies (CoR20.1 and supporting documents) on Practice Note 1 of 2024 are hereby withdrawn and replaced with this practice note as per the date communicated on the CIPC website for the release of the automation of registration of external companies (Form CoR20.1) in terms of Regulation 4(2)(b) of the Companies Regulation, 2011. This Practice Note is applicable to the registration of external companies in terms of Section 24 of the Companies Act, 2008 read with Companies Regulation 20.

To ensure that CIPC has relevant and usable information relating to external companies’ additional information is required.

  • CIPC requires both the physical and postal address of the principal office of the external company both within and outside of the Republic.
  • As from the release date of the automation of registration of external companies, it will not be necessary to upload proof of physical address of the physical address within South Africa – such validation will occur electronically.
  • The industry within which the external company will operate within South Africa must be indicated.
  • The person who is authorised to accept service of documents on behalf of the external company may only be a natural person and the physical and postal address must be within South Africa. The following additional information of such person will be required: –
    • Name and surname;
    • South African Identity Number;
    • Postal address within South Africa;
    • Physical address within South Africa; and
    • Email and cell phone number.

A juristic person may be a director of an external company, and in such instance the following additional information of such juristic director is required: –

  • Name of the juristic person;
  • Registration number of the juristic person; and
  • E-mail and cell phone number for the juristic person.

As part of the electronic service, the following documents must be uploaded:

  • A mandate authorizing the filer to act on behalf of the foreign company;
  • A resolution from the directors approving the registration in South Africa;
  • A certified copy of the certificate of incorporation;
  • A certified copy of the company’s governance or constitutional documents;
  • A certified translation certificate, if any documents are in a foreign language;
  • A securities register.

Refer to the latest notice or practice note relating to certification of documents.

For further assistance, please visit www.cipc.co.za and refer to the enquiries section for guidance on submitting your queries.

Practice note 4 of 2025

Additional information required for application for re-instatement of deregistered company (form CoR40.5) via online platforms

by | Oct 7, 2025 | Gazettes, Notices

Practice Note 1 of 2022, is hereby withdrawn and replaced with this practice note as per the date communicated on the CIPC website for the release of the automation of Application for Re-instatement of Deregistered Company (Form CoR40.5) in terms of Regulation 4(2)(b) of the Companies Regulation, 2011. This Practice Note is applicable to the re-instatement of companies and close corporations in terms of Section 82(4) of the Companies Act, 2008 read with Companies Regulation 40(6) and (7).

Re-instatement Applications:
CIPC will only re-instate companies and close corporations that were in business or had economic value at the time of final deregistration. Re-instatement of dormant, inactive or companies and close corporations that had no economic value at the time of final deregistration poses a risk to the integrity of the companies’ registry and poses a risk of such entities being used for fraud, money laundering, terror financing or any other criminal activities.

This evidence must be retained by the company or close corporation, and CIPC reserves the right to request it at any time in accordance with Companies Regulation 168. Failure to provide such evidence may result in the withdrawal of the re-instatement application and subsequent annual return filings.
Once the application to re-instate has been processed and paid, the company or close corporation MUST file all outstanding Annual Returns, Beneficial Ownership Declarations and AFS/FAS within 30 business days to complete the re-instatement process; failure of which the company or close corporation will be placed back into its previous deregistered status and the re-instatement application process must start again.

Re-instatement Court Orders:
Re-instatement court orders must be uploaded onto the service for back office to confirm the content and validity of the court order, and it is free of charge. Court orders can only be implemented once by the CIPC, and therefore once implemented, the company or close corporation must still file all its outstanding Annual Returns, latest Beneficial Ownership Declaration and AFS/FAS.

Since third parties do not have a mandate or the information, they cannot file such on behalf of the company or close corporation re-instated by court order. If the outstanding Annual Returns, latest Beneficial Ownership Declaration and AFS/FAS is not filed, the company or close corporation will be placed back into AR deregistration for non-compliance with Annual Returns. When approaching the court for an order to re-instate, it is advised that the court order mandate the company to comply with such provisions within a set period of time.

For further assistance, please visit www.cipc.co.za and refer to the enquiries section for guidance on submitting your queries.

Practice note 3 of 2025

Publication No. 202503 Notice No. 25-A (VOLUNTARY DEREGISTRATIONS FINAL)

by | Sep 25, 2025 | Gazettes

Deregistration of Companies And Close Corporations. Deregistrasie Van Maatskappye en Beslote Koperasies – B List /Lys

 

NOTICE IN TERMS OF SECTION 82 (3) (b) (ii) OF THE COMPANIES ACT, 2008, SECTION 26 OF THE CLOSE CORPORATION ACT,1984 AND REGULATION 40 (4) OF THE COMPANIES REGULATIONS 2011, THAT AFTER EXPIRATION OF 20 BUSINESS DAYS FROM THE DATE OF PUBLICATION OF THIS NOTICE, THE NAMES OF THE COMPANIES AND CLOSE CORPORATIONS MENTIONED IN B LIST HEREUNDER WILL, UNLESS CAUSE IS SHOWN TO THE CONTRARY, BE STRUCK OFF THE REGISTER AND THE REGISTRATION OF THE CORRESPONDING MOI OR FOUNDING STATEMENT CANCELLED.

KENNISGEWING INGEVOLGE ARTIKEL 82 (3) (b) (ii) VAN DIE MAATSKAPPYWET,2008, ARTIKEL 26 VAN DIE BESLOTE KOPERASIES,1984 DAT NA AFLOOP VAN 20 BESIGHEIDSDAE VANAF PUBLIKASIE VAN HIERDIE KENNISGEWING, DIE NAME VAN DIE MAATSKAPPYE EN BESLOTE KOPERASIES IN LYS B HIERONDER GENOEM, VAN DIE REGISTER GESKRAP EN DIE BETROKKE AKTE OF STIGTINGSVERKLARING GEKANSELLEER SAL WORD, TENSY GRONDE DAARTEEN AANGEVOER WORD.

Publication No. 202503 Notice No. 25-A

Publication No. 202410 Notice No. 25-A (VOLUNTARY DEREGISTRATIONS FINAL)

by | Sep 25, 2025 | Gazettes

Deregistration of Companies And Close Corporations. Deregistrasie Van Maatskappye en Beslote Koperasies – B List /Lys

 

NOTICE IN TERMS OF SECTION 82 (3) (b) (ii) OF THE COMPANIES ACT, 2008, SECTION 26 OF THE CLOSE CORPORATION ACT,1984 AND REGULATION 40 (4) OF THE COMPANIES REGULATIONS 2011, THAT AFTER EXPIRATION OF 20 BUSINESS DAYS FROM THE DATE OF PUBLICATION OF THIS NOTICE, THE NAMES OF THE COMPANIES AND CLOSE CORPORATIONS MENTIONED IN B LIST HEREUNDER WILL, UNLESS CAUSE IS SHOWN TO THE CONTRARY, BE STRUCK OFF THE REGISTER AND THE REGISTRATION OF THE CORRESPONDING MOI OR FOUNDING STATEMENT CANCELLED.

KENNISGEWING INGEVOLGE ARTIKEL 82 (3) (b) (ii) VAN DIE MAATSKAPPYWET,2008, ARTIKEL 26 VAN DIE BESLOTE KOPERASIES,1984 DAT NA AFLOOP VAN 20 BESIGHEIDSDAE VANAF PUBLIKASIE VAN HIERDIE KENNISGEWING, DIE NAME VAN DIE MAATSKAPPYE EN BESLOTE KOPERASIES IN LYS B HIERONDER GENOEM, VAN DIE REGISTER GESKRAP EN DIE BETROKKE AKTE OF STIGTINGSVERKLARING GEKANSELLEER SAL WORD, TENSY GRONDE DAARTEEN AANGEVOER WORD.

Publication No. 202410 Notice No. 25-A