PUBLICATIONS

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-co-oper/

Amalgamations of co-operatives

Category

Turnaround time

Link

Contacts

escalation level

Amalgamations of co-operatives

7 working days from the date of receipt of an application

CIPC website (e-services)

Drop off box

Post

Email: Cooperativesonline@cipc.co.za

1^st level query

Lettie Skosana

LSkosana@cipc.co.za

2^nd level query

Vuyani Nkohla

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-co-oper/

Divisions of co-operatives

Category

Turnaround time

Link

Contacts

Escalation level

Divisions of co-operatives

7 working days from the date of receipt of an application

CIPC website (e-services)

Drop off box

Post

Email: Cooperativesonline@cipc.co.za

1^st level query

Lettie Skosana

LSkosana@cipc.co.za

2^nd level query

Vuyani Nkohla

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-co-oper/

Changing of directors details of co-operatives

Category

Turnaround time

Link

Contacts

Escalation level

Changing of directors details of co-operatives

10 working days from the receipt of an application

CIPC website (e-services)

Drop off box

Post

Email: Co-op2@cipc.co.za

1^st level query

Aaron Moyo

AMoyo@cipc.co.za

2^nd level query

Vuyani Nkohla

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-co-oper/

Changes of co-operative details

Category

Link

Contacts

Escalation level

Changes of co-operative details

CIPC website (e-services)

Drop off box

Post

Email: Co-op3an4@cipc.co.za

1^st level query

KMello@cipc.co.za

2^nd level query

Aaron Moyo

AMoyo@cipc.co.za

3^rd level query

Vuyani Nkohla

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-co-oper/

Amendment of constitution of a co-operative

Category

Turnaround time

Link

Contacts

Escalations level

Amendment of constitution of a co-operative

15 working days from receipt of an application

CIPC website (e-services)

Drop off box

Post

Email: Co-op6@cipc.co.za

1^st level query:

KMello@cipc.co.za

2^nd level query:

Aaron Moyo

AMoyo@cipc.co.za

3^rd level query

Vuyani Nkohla:

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-co-oper/

Co-operative registration and issue of certificate

Category

Turnaround time

Link

Contacts

Escalation Level

Co-operative registration and issue of certificate

3 Working days

CIPC website (New eservices)

1^st level query

Gotewang Setshedi GSetshedi@cipc.co.za

2^nd level query

Lettie Skosana: LSkosana@cipc.co.za

3^rd level query

Vuyani Nkohla : VNkohla@cipc.co.za

Co-operative Registration

To register a Primary, Secondary, and Tertiary Co-operative click here.

An application to register a co-operative must be made by-

For a Primary, a minimum of five natural persons; or two juristic persons; or a combination of any five persons.
For a Secondary, a minimum of two operational primary co-operatives
For a tertiary, a minimum of two operational secondary co-operatives
For a National Apex, a minimum of three operational sectoral tertiary co-operatives that operate on a national level; and five operational multi-sectoral tertiary co-operatives that operate on a provincial, district or local level.

Operational means a Co-operative that has held its annual general meeting and has submitted its annual report audited report or independent reviewed report as applicable to the registrar in its last financial year.

Step by step by guide for Primary Co-operative
Step by step by guide for Secondary Co-operative
Step by step guide for Tertiary Co-operative :

Note: Primary, Secondary, and Tertiary Co-operative registration accept card payment method only.

Forms of co-operatives

(a) Primary Co-operative an application to register a primary co-op must be made by a minimum of –

(i) Five natural persons

(ii) Two juristic persons

(iii) A combination of any five persons

(b) A secondary co-operative must be formed by two or more operational primary co-operatives.

(c) A tertiary co-operative must be formed by two or more operational secondary co-operatives.

(d) National Apex co-operative must be formed by – three operational sectoral tertiary co-operative that operates on a national level and five operational multi-sectoral tertiary co-operatives that operated on a provincial, district, or local level.

N.B Operational means a co-operative that has held its annual general meeting and has submitted its annual report, audited report, or independent reviewed report to the registrar in its financial year.

Trade mark registration certificates

Category

Turnaround time

Contacts

Escalation level

Trade mark registration certificates

66 working days (3 months) from the expiry of the statutory opposition period in relation to applications where no formal opposition had been entered

N/A

1^st level query

Monica Mamphiswana

MMamphiswana@cipc.co.za

2^nd level query

Fleurette Coetzee

https://www.cipc.co.za/index.php/manage-your-business/manage-your-company/independent-review

Submit documents

The following supporting documents must be included in your e-mail:

Voluntarily liquidate

- complete form CoR40.1.
- Security – JM12 or consent to dispense with security – if winding up is by company or close corporation itself;
- Certified copy of the written special resolution or minutes (accompanied by the agenda/notice) of the meeting at which the decision to wind-up was taken;
- Certified ID copy of signatory (active director (company) or member (close corporation)/company secretary/representative)
- Power of attorney – if representative

Voluntarily wind up
- complete form CoR40.1.
- CM25a or CM25 plus notice of the meeting;
- Certified copy of the written special resolution or minutes (accompanied by the agenda/notice) of the meeting at which the decision to wind-up was taken;
- CM100 – Statement of Company Affairs
- Certified ID copy of signatory on the CM 26 (active director/company secretary/representative)
- Power of attorney – if representative

Wind up the company or close corporation by court order
- complete form CoR40.1.
- Letterhead of person submitting court order indicating contact details of person submitting it and customer code (preferable); and
- Copy of court order.

NB: Lodgement of a passport copy is only accepted as proof of identity for non-residents of South Africa. For South African residents a green bar-coded/ smart ID copy must be lodged.

E-mail: liquidations@cipc.co.za

Submit documents

Apply for voluntary winding up (de-registration) of your co-operative

The following supporting documents must be included:

- Complete form CO-OP10.
- A copy of the notice convening the meeting and setting out the proposed resolution and the reasons therefore
- Power of attorney – if representative

Liquidation or Winding up by Court Order

- Court order to commence winding up proceedings.

De-registration by order of the Minister of Trade and Industry

- The Registrar will notify the co-operative of liquidation or winding up proceedings.

NB: Please note that full finalisation of de-registrations is dependent on statutory advertisement process which is in excess of 3 months

E-mail: cooperativesonline@cipc.co.za

Appointment and resignation of accounting officers

Every close corporation have to appoint an accounting officer. If a vacancy occurs, whether as a result of a removal, resignation or otherwise, a new accounting officer has to be appointed within 28 days.

Appointment of CCs as Accounting Officers

Requirements relating to appointment of close corporations as accounting officers (Practice note 1 of 2006)

Section 60 (4) of the Close Corporations Act, 1984, in its amended form, provides:–

A corporation may appoint as its accounting officer –
1. any person who is a member of a recognised profession listed in a notice referred to in subsection (2);
2. a firm as defined in subsection (1) of the Public Accountants’ and Auditors’ Act, 1991 (Act No. 80 of 1991);
3. any other firm, if each partner in the firm is qualified to be so appointed; or
4. any other corporation, if each member of such corporation is qualified to be so appointed.

From these provisions it is evidently clear that for a firm to be appointed as an accounting officer it must either be a common law partnership or a firm of accountants and auditors as defined in the Public Accountants’ and Auditors’ Act, 1991. A sole proprietor conducting his or her business under a business name (i.e. a name other than the name of its proprietor), therefore, cannot be appointed as a firm but will have to be appointed in his or her personal capacity

In the past this distinction was not clearly drawn and a number of appointments of firms as accounting officers were allowed where the “firm” was in fact a sole proprietor that had to be appointed in a personal capacity. These appointments will be regarded as appointment in a personal capacity of the person whose particulars appeared in the relevant letter of consent and any reference to the firm will be deemed to be a reference to the relevant person. No re-appointment will be required but such accounting officers must ensure that all future acts performed by them as accounting officers under the Close Corporations Act, 1984, or any other law must be performed in their personal capacities and not by or on behalf of a “firm”. Of particular importance in this regard is the use of the correct letterhead by accounting officers who are deemed to be or are appointed in their personal capacities – such a letterhead should reflect the personal particulars of the appointed accounting officer and not that of a firm.

In order to ensure that a firm or a close corporation qualifies for appointment as accounting officer of a close corporation, the firm or close corporation to be appointed must furnish the following additional information in its letter of consent to its appointment:–

The names of all the partners of the firm or members of the close corporation;
the recognised professions to which each such partner or member belongs;
the individual membership or practice number of each such partner or member; and
the practice number of the firm or close corporation allocated by the relevant recognised profession to the said firm or close corporation (Note: the membership or practice number of individual partners or members will not be accepted as the firm or close corporation will be appointed as accounting officer and not the individual partners or members).

Prospective accounting officers must, furthermore, note that the letter of consent to their appointment must be typewritten –

on a letterhead containing the personal particulars of the accounting officer, if the appointment is made in a personal capacity [section 60 (4) (a) (i)];
on the letterhead of the firm, if a firm is appointed [section 60 (4) (a) (ii) and (iii)]; or
on the official letterhead of the close corporation, if a close corporation is appointed [section 60 (4) (a) (iv)]; and that it must be dated not earlier than three months prior to the date of lodgment.

Recognised Professions for Accounting Officers

The Companies and Intellectual Property Commission (CIPC) is recognising the following accounting professions for purposes of appointment as accounting officers in terms of the Close Corporations Act, 1984

The South African Institute of Chartered Accountants (SAICA)
Auditors registered in terms of the provisions of the Auditing Profession Act, 2005(CA)
The Southern African Institute of Chartered Secretaries and Administrators (ICSA)
The Chartered Institute of Management Accountants (CIMA)
The South African Institute of Professional Accountants (SAIPA)
THE IAC who have obtained the Diploma in Accountancy (IAC)
The Association of Chartered Certified Accountants (ACCA)
The Chartered Institute of Business Management (MCIBM)
The South African Institute of Business Accountants (SAIBA)
The South African Institute of Government Auditors (SAIGA)

Steps to appoint an Accounting Officer

To appoint or effect changes to the Accounting Officer click here

SUBMIT DOCUMENTS

The following supporting documents must be included in your e-mail:

Complete the CK2A form. (signed by ALL active members and the accounting officer)
Certified identity copy of applicant
Certified ID copies of all members and resigning members
Change in accounting officer – attach a consent letter to the appointment reflecting the practice number of accounting officer
Certified copies of passports of asylum seeker – No temporary resident documents will be accepted as valid confirmation of identity.
Where the CC has more than one member all members should provide certified ID copies, including the person who will be lodging on behalf of others.

NB: Lodgement of a passport copy is only accepted as proof of identity for non-residents of South Africa. For South African residents a green bar-coded/ smart ID copy must be lodged.

E-mail: manualck2@cipc.co.za

Acknowledgement of receipt of Reportable Irregularity reports (an automatic response is send immediately after receiving the email)

Category

Turnaround Time

Link

Contacts

Escalation level

Acknowledgement of receipt of Reportable Irregularity reports (an automatic response is sent immediately after receiving the email).

5 working days

Email: Independentreview@cipc.co.za

Joey Mathekga

https://www.cipc.co.za/index.php/trade-marks-patents-designs-copyright/patents/

Allocate an official application number to new design applications

Category

Turnaround time

Link

Contacts

Escalation level

Allocate an official application number to new design applications

2 working days of having received the application/s

CIPC website (IP on-line)

Drop off box

Post

1^st level query

Tshenolo Jakoba

TJakoba@cipc.co.za

2^nd level query

Victoria Didishe

3^rd level query

Mavis Nyatlo

https://www.cipc.co.za/index.php/trade-marks-patents-designs-copyright/patents/

Allocate an official application number to new patent applications

Category

Turnaround time

Link

Escalation level

Allocate an official application number to new patent applications

2 working days of having received the application/s

1^st level query

Dineo Malebane

DMalebane @cipc.co.za

2^nd level query

Victoria Didishe

3^rd level query

Mavis Nyatlo

https://www.cipc.co.za/index.php/trade-marks-patents-designs-copyright-copyright/tade-marks/ho/

Issue copyright in film registration certificates

Categories

Turnaround time

Link

Contacts

Escalation level

Issue copyright in film registration certificates

2 working days from the receipt of the application

CIPC website (IP online)

Drop off box

Post

1st level query:

Tshepo Bambo:

T Bambo@cipc.co.za

2^nd level query:

Kadi Petje: KPetje@cipc.co.za

Query Resolution System (QRS)

Category

Turnaround time

Description

Link

Escalation level

Query Resolution System (QRS)

10 working days from the receipt of the query

Responding to tickets logged on the Enquiries system

https://enquiries.cipc.co.za

Magda Swemmer

mswemmer@cipc.co.za

Respond to social media queries

Category

Turnaround time

Description

Links

Escalation level

Respond to social media queries

24 hours from the receipt of the query

Responding to a query on escalation to the unit

https://www.facebook.com/theCIPC/

www.twitter.com/thecipc

Thobani Mhlongo

TMhlongo@cipc.co.za

Public Consultation on CIPCs 2022 Taxonomy / Data Model

Please participate in CIPCs process of public consultation of the 2022 taxonomy and data model by sending comments to xbrl@cipc.co.za.

Register as a customer

To register as a customer for primary, secondary, and tertiary co-operative click here

You may also follow a step-by-step guide.

To register as a customer for conversion and maintenance of a co-operative click here

CC address (CK2a)

Category

Turnaround time

Description

Contacts

Escalation level

CC address (CK2a)

Immediately or on alternative effective date selected

CC address changes

CIPC Website (e-services)

Self Service Centres

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Company address (CoR21.1)

Category

Turnaround time

Description

Link

Escalation level

Company address (CoR21.1)

Changes will be effective within a minimum of 5 working days due to the requirement that the effective date must be at least 5 days from date of filing with CIPC.

Company address changes.

CIPC Website (e-services)

Self Service Centres

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

MOI amendments on share capital (CoR15.2)

Category

Turnaround time

Description

Link

Escalation level

MOI amendments on share capital (CoR15.2)

Effective immediately based on the availability of chosen director to provide OTP

Changes to share capital

CIPC Website (e-services)

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Finalisation of the matter

Category

Turnaround time

Link

Contacts

Escalation level

Finalisation of the matter

Within six months after allocation of the matter

N/A

Joey Mathekga

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-company/public-company/compliance-obligations/public-offering-company-securities-prospectus/

Advisory opinions

Category

Turnaround time

Link

Contacts

Escalation level

Prospectus certificate

Issue a prospectus certificate within 14 days after a receipt of final prospectus from the client

N/A

Joey Mathekga

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-company/public-company/compliance-obligations/public-offering-company-securities-prospectus/

Prospectus certificate

Category

Turnaround time

Link

Contact

Escalation level

Prospectus certificate

Issue a prospectus certificate within 14 days after a receipt of final prospectus from the client

N/A

Joey Mathekga

https://www.cipc.co.za/index.p hp/register-yourbusiness/companies/moi/

Request for investigations (Corporate Compliance and Disclosure Regulation)

Category

Description

Link

Contacts

Escalation level

Request for investigations (Corporate Compliance and Disclosure Regulation)

80% of requests closed or inspectors appointed to investigate within 10 working days of receipt of requests

Email: CoR135.1complaints@cipc.co.za

Joey Mathekga

https://www.cipc.co.za/index.p hp/register-yourbusiness/companies/moi/

Request for investigations(governance and surveillance and enforcement)

Category

Description

Link

Contacts

Escalation level

Request for investigations(governance and surveillance and enforcement)

80% of requests closed or inspectors appointed to investigate within 30 working days of receipt of requests e date of tracking an application

Email:

CoR135.1complaints@cipc.co.za

Joey Mathekga

Acknowledgment of receipt of complaints

Category

Turnaround Time

Link

Contacts

Escalation level

Acknowledgment of receipt of complaints

5 working days of receipt of a complaint

N/A

Joey Mathekga

https://www.cipc.co.za/index.php/trade-marks-patents-designs-copyright-copyright/tade-marks/maintain/

Process applications for renewal of trade marks

Category

Turnaround time

Link

Contacts

Escalation level

Process applications for renewal of trade marks

3 working days after receipt of the application/s for renewal

Drop off box

Post

1^st level query

Helen Nuwejaar

hnuwejaar@cipc.co.za

2^nd level query

Fleurette Coetzee

https://www.cipc.co.za/i ndex.php/trademarks-patents-designs-copyright/patents/

Issue a first official action in relation to new trade mark applications

Category

Turnaround time

Link

Contacts

Escalation level

Issue a first official action in relation to new trade mark applications

12 months from date of application

N/A

1^st level query

Vuyiswa Tlape

VTlape@cipc.co.za

2^nd level query

Fleurette Coetzee

https://www.cipc.co.za/i ndex.php/trademarks-patents-designs-copyright/patents/

Allocate an official application number to new trade mark applications

Category

Turnaround time

Link

Contacts

Escalation level

Allocate an official application number to new trade mark applications

3 working days of having received the application/s

CIPC website (IP on-line)

Drop off box

Post

1^st level query

Celia Sekgothe

csekgothe@cipc.co.za

2^nd level query

Fleurette Coetzee

https://www.cipc.co.za/index.php/find-enterprise-ip-informatr/se

Trade mark Special search report

Category

Turnaround time

Link

Contacts

Escalation level

Trade mark Special search report

15 working days of receipt of the application for a special search

Drop off box

Post

1^st level query

Frank Chauke

fchauke@cipc.co.za

2^nd level query

Fleurette Coetzee

https://www.cipc.co.za/i ndex.php/trademarks-patents-designs-copyright/patents/

Process applications for renewal of patents

Category

Turnaround time

Link

Contact

Escalation level

Process applications for renewal of patents

2 working days of receipt of the application

CIPC website (IP on-line)

Drop off box

Post

1^st level query

Nokulunga Mdingi

NMdingi@cipc.co.za

2^nd level query

Victoria Didishe

3^rd level query

Mavis Nyatlo

https://www.cipc.co.za/i ndex.php/trademarks-patents-designs-copyright/patents/

Issue patent registration certificate

Category

Turnaround time

Link

Contacts

Escalation level

Process applications for renewal of patents

2 working days of receipt of the application

CIPC website (IP on-line)

Drop off box

Post

1^st level query

Nokulunga Mdingi

NMdingi@cipc.co.za

2^nd level query

Victoria Didishe

3^rd level query

Mavis Nyatlo

https://www.cipc.co.za/index.php/trademarks-patents-designs-copyright/patents/

Process applications for renewal of designs

Category

Turnaround time

Link

Contacts

Escalation level

Process applications for renewal of designs

2 working days of receipt of the application

CIPC website (IP on-line)

Drop off box

Post

1^st level query

Thulani Ntuli

TNtuli@cipc.co.za

2^nd level query

Tshenolo Jakoba

TJakoba@cipc.co.za

3^rd level query

Victoria Didishe

https://www.cipc.co.za/index.php/trademarks-patents-designs-copyright/patents/

Issue design registration certificate

Category

Turnaround time

Link

Contact

Escalation level

Issue design registration certificate

44 working days (2months) from the date of publication of the notice of acceptance in the Patent Journal

CIPC website (IP on-line)

Drop off box

post

Drop off box

1^st level query

Tshenolo Jakoba

TJakoba@cipc.co.za

2^nd level query

Victoria Didishe

3^rd level query

Mavis Nyatlo

http://www.cipc.co.za/index.php/trade-marks-patents-designs-copyright-copyright/tade-marks/ho/

Allocate an official application number to new copyright in film applications

Category

Turnaround time

Link

Contacts

Escalation level

Allocate an official application number to new copyright in film applications

1 working day from the receipt of the application

CIPC website (IP on-line)

Drop off boxes

Post

1^st level query:

Tshepo Bambo

TBambo@cipc.co.za

2nd level query:

Kadi Petje:

KPetje@cipc.co.za

Company financial year end (CoR25)

Category

Turnaround time

Description

Link

Escalation level

Company financial year end (CoR25)

Changes effective immediately based on the availability of director/s to provide OTP/s

Financial year-end changes.

CIPC Website (e-services)

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Commencement of Business Rescue Proceedings (CoR123.1 and court order), Terminations (CoR125.2) and substantial implementations (CoR125.3)

Category

Turnaround time

Description

Contacts

Escalation level

Commencement of Business Rescue Proceedings (CoR123.1 and court order), Terminations (CoR125.2) and substantial implementations (CoR125.3)

2 working days from the date of receipt

Commencement of business rescue proceedings, termination of business rescue proceedings, substantial implementation of business rescue proceedings and court orders relating to business rescue

Email: Businessrescue@cipc.co.za

Court orders: Email: corporatelegalservices@cipc.co.za

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Re-instatements@cipc.co.za

Company and Close corporation Re-instatements

Category

Turnaround time

Description

Contacts

Escalation level

Company and Close corporation Re-instatements

5 working days from the date of tracking an application

(service is dependent on sufficient funds being available in customer code at time of e-mailing)

Company and close corporation re-instatement applications

Email:

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Company and Close corporation voluntary Deregistration

Category

Turnaround time

Description

Contacts

Escalation level

Company and Close corporation voluntary Deregistration

5 working days from the date of tracking an application

Company and close corporation voluntary deregistration as well as objections to voluntary deregistration.

Due to issuing of legal notices on the deregistration process, finalisation of the deregistration takes 4 months

Email: Deregistrations@cipc.co.za

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Location of company records (CoR22)

Category

Turnaround time

Description

Contact

Escalation level

Location of company records (CoR22) N/A

5 working days from the date of tracking an application

Changes to location of company records.

Email: companychanges@cipc.co.za

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

CC name change (CK2)

Category

Turnaround time

Description

Contacts

Escalation level

CC name change (CK2)

3 working days from the date of tracking an application.

Changes to CC name.

Manualck2@cipc.co.za

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

MOI amendments on company name change (CoR15.2)

Category

Turnaround time

Description

Link

Escalation level

MOI amendments on company name change (CoR15.2)

Effective immediately based on the availability of director/s to provide OTP

Changes to company name.

CIPC website (e-services)

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

MOI amendments for JSE applications (CoR15.2)

Category

Turnaround time

Description

Contacts

Escalation level

MOI amendments for JSE applications (CoR15.2)

3 working days from the date of tracking

Changes to share capital, main business, conversion from one type of company to another, adoption of new MOI, ring fencing, articles etc for JSE listed companies and their subsidiaries only

Email: JSEapplications@cipc.co.za

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

External Company Registration (CoR17.1)

Category

Turnaround time

Description

Contacts

Escalation level

External Company Registration (CoR17.1)

5 working days from date of tracking (service is dependent on sufficient funds being available in customer code at time of e-mailing)

External Company Registration

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Mergers or Amalgamation (CoR89)

Category

Turnaround time

Description

Contacts

Escalation level

Mergers or Amalgamation (CoR89)

5 working days (service is dependent on sufficient funds being available in customer code at time of e-mailing if new registration and/or MOI amendment is required as part of process)

Mergers or Amalgamation

1^st level query

Jane Mulidzwi

JMulidzwi@cipc.co.za

2^nd level query

Christa Klokow

Close Corporation to Company Conversions (CoR18.1)

Category

Turnaround time

Description

Contact

Escalation level

Close Corporation to Company Conversions (CoR18.1)

5 working days from date of tracking (service is dependent on sufficient funds being available in customer code at time of e-mailing)

Conversion from Close Corporation to a Company

1^st level query

Glory Moumakwe GMoumakwe@cipc.co.za

2^nd level query

Christa Klokow CKlokow@cipc.co.za

Private Company and Non Profit Company with customized MOI, Public Company, State Owned Company and Incorporated Company (CoR15.1B, D and E)

Category

Turnaround time

Description

Contact

Escalation level

Private Company and Non Profit Company with customized MOI, Public Company, State Owned Company and Incorporated Company (CoR15.1B, D and E)

5 days from date of tracking(service is dependent on sufficient funds being available in customer code at time of e-mailing)

New Company Registration

namereservationsandregistrations@cipc.co.za

1^st level query

Glory Moumakwe

GMoumakwe@cipc.co.za

2^nd level query

Christa KlokowCKlokow@cipc.co.za

Short Standard Private and Non Profit without members (CoR15.1A and CoR15.1C)

Category

Turnaround time

Description

Links

Escalation level

Short Standard Private and Non Profit without members (CoR15.1A and CoR15.1C)

E-services:

2 working days

Mobile App, Self Service Centre, Bank, BizPortal immediately(service is dependent on payment being made immediately)

New Company Registration

E-Services:https://eservices.cipc.co.za/and then e-mailing to Eservicescoreg@cipc.co.zaSelf Service CentreMobile AppBanks (Nedbank, ABSA and FNB): relevant banking websitesBizPortal:https://www.bizportal.gov.za

1^st level queryGlory MoumakweGMoumakwe@cipc.co.za

2^nd level queryChrista KlokowCKlokow@cipc.

Name Reservations

category

Turnaround time

Description

Links

Escalation level

Name Reservations

2 working days (service is dependent on sufficient funds being available in customer code)

Company name reservation, defensive name reservation, transfer of name, extension of company name or defensive name

E-Services : https://eservices.cipc.co.za/

Self Service Centre

Mobile App

BizPortal: https://www.bizportal.gov.za/

For Associated name reservations (supporting documents required):

1^st level query

Emanuel Manyelo

EManyelo@cipc.co.za

2^nd level query

Christa Klokow

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-closecorporation/

Changes in CC membership - Manually

Category

Turnaround time

Link

Contacts

Escalation level

Changes in CC membership – Manually

3 days from the date of tracking and indexing

Email: manualck2@cipc.co.za

1^st level query

Petro Engelbrecht

PEngelbrecht@cipc.co.za

2^nd level query

Thomas Lebete

TLebete@cipc.co.za

Vuyani Nkohla

3^rd level query

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-closecorporation/

Changes in CC membership - eservices

Category

Turnaround time

Link

Contacts

Escalation levels

Changes in CC membership – e-services

Two working days from the date of receipt of the correct documents sent to the correct email address complying with the email requirements

Email: Eservicesck2@cipc.co.za

PostDrop off boxes (Physical)CIPC website (E-services) Mobile APPBizPortal(and Banks)

1^st level query

Petro Engelbrecht

PEngelbrecht@cipc.co.za

2^nd level query

Thomas LebeteTLebete@cipc.co.za

Vuyani Nkohla3^rd level query

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-yourcompany/

Changes in company director details - Manual

Category

Turnaround time

Link

Turnaround time

Escalation level

Changes in company director details – Manual

5 days from the date of tracking and indexing

Email: Manualcor39@cipc.co.za

1^st level query

Norman Sefolo

NSefolo@cipc.co.za

2^nd level query

Thomas Lebete

TLebete@cipc.co.za

Vuyani Nkohla

3^rd level query

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-yourcompany/

Changes in company director details - Electronic

Category

Turnaround time

Link

Contacts

Escalation level

Changes in company director details – Electronic

3 working days from the date of receipt of the correct documents sent to the correct email address complying with the email requirements

Email: Eservicescor39@cipc.co.za

Post

Drop off boxes (Physical)

CIPC website (E-services)

Mobile APP

BizPortal (and Banks)

1^st level query

Norman Sefolo

NSefolo@cipc.co.za

2^nd level query

Thomas Lebete

TLebete@cipc.co.za

Vuyani Nkohla

3^rd level query

Evaluation of the case for jurisdiction

Category

Turnaround time

Link

Contacts

Escalation level

Evaluation of the case for jurisdiction

Within 30 days of allocation

N/A

Joey Mathekga

https://www.cipc.co.za/index.php/manage-your-business/manage-your-company/independent-review

Allocation of the matter after receiving a subsequent report

Category

Turnaround time

Link

Contacts

Escalation level

Allocation of the matter after receiving a subsequent report

Within 5 days after receipt of subsequent report.

Email: Independentreview@cipc.co.za

Joey Mathekga

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-company/public-company/compliance-obligations/public-offering-company-securities-prospectus/

Changes to the company name

In order to change an existing company name, or to add a name to a company that is trading with its registration number, a name must first be reserved. Once a name reservation has been approved, the company must apply for a change to its memorandum of incorporation (MOI).

Name Reservation

For more information on name reservation click here

Note: Name reservation that is to be used for a company name change MUST be done through any of the below channels:

NB: Co-operative name reservations must only be filed or done through New e-service and not on any of the platforms mentioned hereunder.

BizPortal – www.bizportal.gov.za
CIPC Mobile App
Self Service Terminal
Banks (as part of company registration process)
Associated name reservations or names requiring supporting documentation namereservationsandregistrations@cipc.co.za
e-Services – www.cipc.co.za / Online Transacting / e-Services

(DO NOT RESERVE NAME VIA NEW E-SERVICES FOR COMPANY NAME CHANGE)

Click here for the CIPC service standards. Service Standard is dependent on payment for the transaction being made.

Click here to log an enquiry (only after the indicated service standard has lapsed).

Company Name Change

A profit company must change its name by way of shareholders special resolution. For a Non-Profit company with members, it is by way of members’ special resolution. In the case of a Non-Profit company without members, a directors special resolution.

Although the function is automated and a change of name may only be submitted via an authorised electronic channel, a company must still comply with the provisions of section 16 and CIPC may request at any time for such to be provided to confirm legal compliance with the provisions of the Companies Act 73 of 2008.

Available Platforms for company name change:

BizPortal – www.bizportal.gov.za
e-Services – www.cipc.co.za / Online Transacting / e-Services

Click here for step by step guide for company name change via E-Services.

Click here for the Frequently Asked Questions

Click here for the CIPC service standards. Service Standard is dependent on payment for the transaction being made.

Click here to log an enquiry (only after the indicated service standard has lapsed).

Nb. kindly note that external companies cannot be done online, it needs to still be sent to moiamendments@cipc.co.za

General, articles and news

Submit Documents

In order to effect changes to the board of directors, please follow these steps:

To appoint or effect changes to the auditors, follow these steps:

Register a customer code
If you are already registered as a customer and know your customer code and password, proceed to the next step.

Deposit funds

The number of Directors must at all times be within the minimum and maximum number of Directors as specified in the Constitution of the Co-operative. If you would want to increase or decrease the number of directors in the constitution, deposit R17,50 into the CIPC bank account. For the bank account details, click here.

Note: If there is no change to the limits of the board of directors, no change to the constitution is necessary. Submit only a notice of change to the board of directors to CIPC – Form CO-OP 6 and CO-OP 2.

Lodge a request to change the number of directors on the board

Form CO-OP 6 if the number of directors on the board must be increased or decreased in the constitution
Resolution or minutes of the meeting in terms of which the change has been mandated
Certified identity copy of chairperson of the meeting
Power of attorney (if applicable)
Certified copy of ID document of each director
Reasons why the number of members of the Board of Director was increased out of term (if applicable);
Reasons for any Director’s vacation of Office out of term (if applicable), i.e.:
- A letter of resignation of a Director should be attached. Also indicate whether the Director also resigned as Founder Member, where applicable. OR
- Minutes of a meeting of the Board, if a Director was expelled as Director as he/she has become incompetent to be a Director or was absent from a number of consecutive Board meetings without leave, as specified in the constitution of the Co-operative. The Minutes must be signed by all of the directors and be certified a true copy OR
Death Certificate

Scan and e-mail completed and signed CO-OP 2 form, together with supporting documents to

Co-op2@cipc.co.za or post it to CIPC.

Provisions or comments on the draft prospectus

Category

Turnaround time

Link

Contacts

Escalation level

Provisions or comments on the draft prospectus

14 working days from the date of receipt

N/A

Joey Mathekga

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-company/public-company/compliance-obligations/public-offering-company-securities/

Prospectus registration

Category

Turnaround time

Link

Contacts

Escalation level

Prospectus registration

5 working days to issue an acknowledgement notice after receipt of draft prospectus.

Email: prospectus@cipc.co.za

Joey Mathekga

https://www.cipc.co.za/index.p hp/manage-yourbusiness/manage-your-company/public-company/compliance-obligations/financial-statements/

Disclosure and annual financial statements

Category

Turnaround time

Link

Contacts

Escalation level

Disclosure and annual financial statements

Immediate (portal based auto response)

Email: financialstatements@cipc.co.za

Joey Mathekga